28th February  2018

To Members / Registered Textile Exporters of Northern region, whose RCMC has expired (Delhi, Punjab, Haryana, Jammu & Kashmir, Himachal Pradesh, Rajasthan, Madhya Pradesh, West Bengal, Bihar, Assam, Gujarat, Jharkhand, Uttaranchal, Nagaland and Uttar Pradesh)

Dear Sir/Madam,

Sub: Renewal of Registration Cum Membership Certificate (RCMC)  – Reg.


This is in continuation to our e-mail dated 28th February 2018 requesting to renew your membership for the year 2018-19.

2) Please note that the RCMC issued by Council is valid for 5 years. Member/RTEs whose RCMC is valid upto 31/03/2018 (or has already expired) are requested to renew the RCMC by the submitting the following documents :

(i) For RCMC renewal without any amendments i.e. change of address / partner / Directors / Category:

  • Duly filled-in RCMC application form (Enclosed)
  • A copy of RCMC
  • Self attested photocopy of PAN card issued by the Income Tax Department.
  • Self attested photocopy of the Import Export Code (IEC)
  • A covering letter seeking the renewal of RCMC


(ii) For RCMC renewal with changes in RCMC viz. Address / Company name / Partners / Director / HUF . Change of Authorized representative / Addition of factory, Branch / Category (Merchant or Manufacturer), etc. please submit the following along with mandatory documents specified in para 2 (i) above:

Rs.590/- (Including 18% GST) towards amendment charges.

Amendments required Documents to be submitted
Change of address / name of the firm Self attested photocopy of the Import Export Code (IEC) Number issued by the Jt. Director
General of Foreign Trade reflecting the present address / name of the firm.
Change of authorized representative Annexure 1 (Specimen Signature Form) (attached)
In case of change of firm from proprietorship to partnership Self attested photocopy of the entire Partnership Deed.
Annexure 1 (Specimen Signature Form) (attached)
In case of change of partners Self attested photocopy of the entire Partnership Deed and Release Deed.
Annexure 1 (Specimen Signature Form) (attached)
In case of change of directors of Joint Stock Company or a society of any other corporate body Amended resolution by the Board of Management of the Corporate body and self attested copy of Form 32 filed with the Registrar of Companies (ROC) reflecting the Appointment/Cessation of Directors
Annexure 1 (Specimen Signature Form) (attached)
Category change (Merchant exporter to Manufacturer exporter) Self attested photocopy of SSI certificate issued by DIC mentioning that products are produced using handlooms / Aadhar Udyog / Certificate from Asst. Director (Handloom) of your jurisdiction. In case ai???Handloomai??? is not mentioned in the certificate, an affidavit in Rs.10/- stamp paper from Notary public also may be enclosed

Please submit the required documents as mentioned above for renewal of your RCMC to the following address :

Handloom Export Promotion Council,

1004, Padma Tower-1, 5, Rajendra Place,
New Delhi-110 005
Tel: +91-11-25826965  Fax: +91-11-25826966

If you need any further assistance, please contact us.

Thanking you,

Yours sincerely,
(Rajesh Kumar Sahu)
Executive Director