HEPC/FAIRS/India Trend Fair/2018-19


All Members & RTE’s of the Council
Dear Members & RTE’s,

Sub: Inviting application from members for participation in India Trend Fair, Tokyo, (Japan) 19-21 September, 2018

This is in continuation to Council’s general circular dated 23.03.2018, seeking expression of interest for Calendar of events during the year 2018-19.

1.0 About India Trend Fair:
India Trend Fair is an exclusive Business Matching Event, which gives an opportunity to exporters to showcase their products, and supply capabilities of value added products with special emphasis on the products designed to suit Japanese fashion trends and requirements. The fair promises to be different from other regular trade fairs in Japan aiming at delivering an assurance of success for its participants.

Organiser : Japan India Industry Promotion Association (JllPA)
Fair Venue : Belle Salle Shibuya Garden, Tokyo, Japan
Date : 19/09/2018 (Wed) – 21/09/2018 (Fri)

1.1 Product profile:
Home Furnishings & Handicrafts: Made ups, Cushion covers, floor mats, carpet, rugs, table ware, Bed linen/bed covers/spreads, interior goods, decorative articles and gift wear and ethnic crafts.
Garments: Woven and knitted garments for women wear, menswear, baby/kids wear, inner cloths, casual wear, high fashion garment, occasional wear, sportswear.
Clothing Accessories: Stoles, Scarves, etc

1.2 Visitors Profile:

Wholesalers, Chain Stores, Departmental Stores, Trading Companies, Retailers, Boutique Buyers, etc.

B2B business-matching service:

This is a value-added service, based on the experience of JIIPA that provides the client with details of potential partners and market representatives. The key aspect of the India Trends Fair that distinguishes from other regular trade fairs in Japan aims at delivering an assurance of success for its participants.

2.0 Participation fee details:

Subsidized rate
(Subject to approval from Ministry)
Non- Subsidized rate(If no approval is received from Ministry)
Cost per sq.mtr. upto 9sq.mtrs. Rs.23,000/- per sq.mtr. Rs.44,000/- per sq.mtr.
Cost per sq.mtr. above 9sq.mtrs. Rs.44,000/- per sq.mtr. Rs.44,000/- per sq.mtr.
(multiples of 3 sq.m.)
Corner charge (Extra, if applicable) 10% extra 10% extra

We hereby inform that Councils proposal is still under process in the Ministry and the approval is awaited. In the meantime, it has been decided to collect a lumpsum amount of Rs.2,00,000/- and an undertaking form in company letter headA�(format enclosed) from each participant and allot space.A�The difference in amount will be reimbursed / collected from each participant based on receipt of approval or otherwise from Ministry.
In case of approval from Ministry, subsidized participation fee will be considered and the difference in amount will be reimbursed / collected.

2.1 Payment details:
Interested member exporters of handloom products may send their total participation fee for the required space along with application (application downloadable fromhttps://www.hepcindia.com/wp-content/uploads/2018/03/Application-FORM-International-2018-19-.pdf) to the council on or before last date of receipt of application as stipulated in the circular.

Payment has to be made through any one of the following mode of payment,

Option-1: Online payment through payment gateway
Option-2: Payment through RTGS
Option-3: Payment through Demand Draft/at par multicity cheque in favour of Handloom Export Promotion Council payable at Chennai, if online/RTGS payment is not feasible.

Please click the link (https://www.hepcindia.com/wp-content/uploads/2017/11/payment-procedure-new.pdf) for more details on Instructions for payment.
Amount once paid will not be refunded under any circumstance except cancellation of fair participation by HEPC.

3.0 Grant Eligibility:
HEPC has proposed participation in this fair under National Handloom Development Programme of Office of the Development Commissioner (Handlooms) and the approval is awaited.

  • i)Member participants are entitled for participation under subsidized category availing grant only up to a maximum of three participations in a particular trade fair.
  • ii)Participants with annual export turnover of less than Rs.30 crore in the preceding financial year (2017-18)
  • iii)Each participant company (for one person) will also be eligible for Travel grant reimbursement of Rs.50,000/- (Economy class) or actual travel cost, whichever is less.
  • iv)Participation in only one event in a calendar month is allowed.

3.1 Selection Criteria:
Application received without payment will be invalid.
Preference will be given to registered holders of India Handloom Brand & first-time participant of handloom products so that there will be at least a minimum of 30% IHB / first time member exhibitors in the event provided their applications along with required payment are received on or before the last date of receipt of application as stipulated in the circular.

Priority will be given to those who have already submitted their expression of interest along with advance payment provided their applications along with necessary balance payment as specified in this circular reaches the Council on or before the last date of receipt of application as mentioned below.

4.0 Last date for receipt of application along with full payment: on or before 30.05.2018

Sincerely yours,

(Rajesh Kumar Sahu)
Executive Director